New Hire Employee Payroll Tax Forms
Have your new employee fill out each of the listed forms. Give us a copy of each form along with the hourly rate, salary, and benefits for the employee.
Form W-4 Employee Federal Withholding
Form MW507 Employee Maryland Withholding
Form I-9 Employment Eligibility Verification
Maryland New Hire Reporting Federal and State law requires employers to report newly hired and re-hired employees in Maryland to the Maryland State Directory of New Hire
New Hire Independent Contractor Tax Forms
Form W-9 Request for Tax Payer Identification Number and Certification *** Have your subcontractors fill out the W-9 before you cut them a check.
To prepare your 1099’s at the end of the year we need a copy of your W-9’s and the total amount paid to each subcontractor. If you expect to pay a subcontractor $600 or more then you are required to send the subcontractor a 1099 at the end of the year. This is not an option. You will be penalized if you do not send the 1099.
Have your new employee fill out each of the listed forms. Give us a copy of each form along with the hourly rate, salary, and benefits for the employee.
Form W-4 Employee Federal Withholding
Form MW507 Employee Maryland Withholding
Form I-9 Employment Eligibility Verification
Maryland New Hire Reporting Federal and State law requires employers to report newly hired and re-hired employees in Maryland to the Maryland State Directory of New Hire
New Hire Independent Contractor Tax Forms
Form W-9 Request for Tax Payer Identification Number and Certification *** Have your subcontractors fill out the W-9 before you cut them a check.
To prepare your 1099’s at the end of the year we need a copy of your W-9’s and the total amount paid to each subcontractor. If you expect to pay a subcontractor $600 or more then you are required to send the subcontractor a 1099 at the end of the year. This is not an option. You will be penalized if you do not send the 1099.
Payroll Tax Schedule
Annual Schedule
IRS Form 940 - Federal Unemployment
IRS Form 944 - Annual Federal Withholding
IRS Form W-3 and Employee W-2s
MD MW508 Reconciliation - Maryland W-2
IRS Form 1096 & 1099s - Subcontractor
IRS Form 940 - Federal Unemployment
IRS Form 944 - Annual Federal Withholding
IRS Form W-3 and Employee W-2s
MD MW508 Reconciliation - Maryland W-2
IRS Form 1096 & 1099s - Subcontractor
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Annual Period
January 1 - December 31 |
Due Date
January 31 |
Quarterly Deposit Schedule
IRS Form 941 - Federal Withholding Liability Report and/or Payment if less than $2,500 for the quarter
MD MW506 - If Liability is less than $700 for the quarter Payment can be Quarterly
MD Unemployment Report and Payment
IRS Form 941 - Federal Withholding Liability Report and/or Payment if less than $2,500 for the quarter
MD MW506 - If Liability is less than $700 for the quarter Payment can be Quarterly
MD Unemployment Report and Payment
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Quarter Period
January 1 - March 31 April 1 - June 30 July 1 to August 31 September 1 - December 31 |
Due Date
April 30 July 31 September 30 January 31 |
Monthly Deposit Schedule
EFTPS Payment - Federal Withholding Liability if greater than $2500 for the quarter Payment is made Monthly
MD MW506 - Maryland Withholding Liability if greater than $700 for the quarter Payment is made Monthly
EFTPS Payment - Federal Withholding Liability if greater than $2500 for the quarter Payment is made Monthly
MD MW506 - Maryland Withholding Liability if greater than $700 for the quarter Payment is made Monthly
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Monthly Period
January 1 - January 31 February 1 - February 28 March 1 - March 31 April 1 - April 30 May 1 - May 31 June 1 - June 30 July 1 - July 31 August 1 - August 31 September 1 - September 30 October 1 - October 31 November 1 - November 30 December 1 - December 31 |
Due Date
February 15 March 15 April 15 May 15 June 15 July 15 August 15 September 15 October 15 November 15 December 15 January 15 |
Weekly Deposit Schedule
EFTPS Payment - Federal Withholding Liabilty if greater than $50,000 for the year Payment is made Weekly
EFTPS Payment - Federal Withholding Liabilty if greater than $50,000 for the year Payment is made Weekly
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Paycheck is Dated on a
Saturday, Sunday, Monday, Tuesday Wednesday, Thursday, Friday |
Deposit Tax Payment by
Following Friday Following Wednesday |
Amending Payroll Taxes
941X - Adjusted Employer's Quarterly Federal Tax Return or Claim for Refund
940 Amended - Employers Annual Federal Unemployment (FUTA) Tax Return
MD506A - Employers Return of Income Tax Withheld - Amended
DLLR/OUI 21 - Maryland Unemployment Request for Wage Adjustment
W2C - Wage and Tax Statement Correction
940 Amended - Employers Annual Federal Unemployment (FUTA) Tax Return
MD506A - Employers Return of Income Tax Withheld - Amended
DLLR/OUI 21 - Maryland Unemployment Request for Wage Adjustment
W2C - Wage and Tax Statement Correction